Administrative Assistant in Equipment and Logistics Division/Engineering and Acquisition Unit/Acquis

For our Client, we are looking for:

The description of duties is a presented below:

• Support EQUIPMENT unit in gathering business requirements for new contracts by attending interviews and meetings to understand the needs and objectives of new contracts.
• Facilitate solutions on contract issues by coordinating discussions among involved parties.
• Managing the documentation management for contracts from internal/eternal stakeholders. Securely store, organise, and retrieve contracts under MyFX.
• Collecting signatures from all relevant parties involved in the contract and monitor contract dates and set up reminders to ensure timely action on renewals or terminations.
• Under the supervision of EQUIPMENT EAQ Project/Contract Manager ensure contract compliance by monitoring and controlling contractual obligations, deliverables acceptance and payment processing.

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

• contract of employment through the Employment Agency;
• daily remuneration: 70,87€ net;
• medical care, sport card;
• opportunity for development and promotion;
• convenient location of the office - the centre of Warsaw;
• work with professionals.

Application deadline: until March, 27 2025

Please be advised that only resumes in English will be considered.

We kindly inform that only selected candidates will be contacted.
If you are interested, please send your application using the application button

Administrative Assistant in Equipment and Logistics Division/Engineering and Acquisition Unit/Acquisition Sector

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